A number of recent HUD audit results reported to us by our clients have confirmed some specifics about HUD's requirements for eviction invoicing.   HUD requires that debris removal and any other work performed on or around the date of the eviction but not pursuant to the specific instructions of the supervising sheriff be billed by the cubic yard, not by man-hours.  Moreover, HUD will not accept invoices containing eviction work billed by man-hours and debris removal billed by the cubic yard on the same invoice.
 
In the past, SPI had billed for all work performed at and/or immediately related to a HUD eviction on a single invoice.  The audit results that have been related to us lately have made it apparent that we must modify our invoicing procedures for these eviction work orders.

The new process will result in two invoices for each FHA eviction.  The first invoice (the Eviction invoice) will reflect the date the eviction was completed and will include only the man-hour charges incurred for the eviction, i.e., work performed at the direction and under the control of the supervising sheriff.  The second invoice (the Convey Maintenance invoice) will list the date of debris removal (which may be different from the eviction date) and will include any other costs incurred in connection with the eviction but completed for the purpose of putting the property in convey condition.

As a result, each FHA eviction will now have two corresponding invoice numbers and two internal Safeguard order numbers. 

* Please also note that recent interpretations support the position that personal property ordered by the sheriff to be moved to the curb and left for 24 to 48 hours cannot then be removed and billed by man-hours as part of the eviction.  Such items, if they are to be removed from the curb and disposed of after the sheriff is no longer directly supervising the work performed, must be removed by the cubic yard.  This removal is not considered part of the eviction and is subject to the allowable cost limit for the jurisdiction; therefore, if the removal will necessitate exceeding the allowable, debris-bidding rules will apply.
 
This change will be implemented for all FHA evictions.  If you do not want this procedure applied to your orders, please notify Evictions Manager Robin O?Neal (robin.oneal@safeguardproperties.com) of your preference.